The Importance of Keeping Your Employee’s Data Safe

Data privacy and security laws are forever changing and updating in order to keep up with the technologically driven society that we live in. As a HR professional, the importance of keeping employees data, such as their medical records, previous convictions, personal address or salary is paramount, but as we conform to more salient digital HR processes, this task can become much more complex.

In Europe and the UK, there is a new GDPR regulation which is being introduced, which seeks to conform all data protection processes and to better inform employees on how their information is being stored. This is something that is set to become globalised in all data processes and storage.

One of the proven best approaches for businesses to take on during the update of data protection regulations is “data mapping”, which is the exercise which identifies the apps and services which interact with personal data for employees, clients and customers. By identifying the apps that access personal data and the frequency of use of those apps, this will help to identify the weak spots in the data processes, which will help to better inform us HR professionals on how best to protect sensitive information.

Align with the new regulation:

As mentioned, GDPR is only taking effect in the UK and the EU at present, but this is something that is going to have global consequences. Large international corporations around the world are going to have to comply with EU and UK GDPR if they wish to continue trading and if they want to remain as close business allies.

This means that businesses everywhere are going to have to conform to the standard procedure and regulations, which state that businesses will need to keep detailed, updated records of the way that they store sensitive information and how they share personal data. In addition to this, there is going to be a new level of transparency between clients, customers and employees on how their data is going to be stored and protected. This will benefit businesses all over the globe, as they can rest assured that any sensitive information that is transferred between one another, will be well-protected and failure to do so will result in further consequence.

As a HR professional, it’s your responsibility to ensure that the company is compliant with this regulation and that everything is transparent and open to scrutiny. Although all of these protection regulations are being introduced, some businesses will be more susceptible to data hacking. In some cases, employees salaries have been leaked and other sensitive information has been accessed by an outside source, which can lead to people taking legal action. As well as protecting employees, clients and customers, it’s also necessary to protect the business in case of a data breach, as there will be far stricter consequences when GDPR is rolled out. Getting professional indemnity insurance will prevent your business from experiencing any financial loss, or in a worst-case scenario, any collapse.


Views: 47

Add a Comment

You need to be a member of HR Daily Community to add comments!

Join HR Daily Community

© 2018   Created by Jo Knox.   Powered by

Badges  |  Report an Issue  |  Terms of Service